Tennessee Notary Stamp and Supplies Requirements - AAN (2023)

Table of Contents
Does the State of Tennessee require notaries to use a notary stamp? Can I use my Tennessee notary stamp in another state? Do I need to order a Tennessee notary stamp when my commission expires? Can I handwrite my notary expiration date on the Tennessee notary stamp impression? What do I do with my Tennessee notary stamp when my commission expires or I am no longer a notary public? How do I renew my Tennessee notary stamp? I lost my Tennessee notary stamp. What should I do now? My employer kept my Tennessee notary stamp and journal. Is this allowed? What ink color can I use on my Tennessee notary stamp? How do I correct a bad Tennessee notary stamp impression? How soon may I begin using my Tennessee notary stamp? How do I safeguard my Tennessee notary stamp? You have different Tennessee notary stamp brands and sizes listed on your website. What is the difference? I renewed my Tennessee notary commission. When can I use the notary stamp I purchased for my new commission term? Can I use my Tennessee notary stamp to notarize my own documents? Can I use my Tennessee notary stamp to notarize for my spouse, relatives, or close family members? Can I use my Tennessee notary stamp to promote my business? Can I notarize a document with my Tennessee notary stamp for my employer? Is it legal to notarize a document with just my Tennessee notary stamp? May I order more than one Tennessee notary stamp? How do I properly use a Tennessee notary stamp? How long is a Tennessee notary stamp valid for? How do I choose the right notary stamp vendor when ordering a Tennessee notary stamp? What information is required to be imprinted on a Tennessee notary stamp? How do I reink a Trodat notary stamp? How do I use a Trodat notary seal embosser? FAQs Videos
  • Does the State of Tennessee require notaries to use a notary stamp?

    Tennessee requires all notaries to authenticate all notarial acts by placing a Tennessee notary stamp on documents they notarize. Documents that do not include a Tennessee notary stamp cannot be recorded in county clerks’ offices and may be rejected by the document receiver.

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  • Can I use my Tennessee notary stamp in another state?

    No. Tennessee notaries cannot exercise their duties outside of the geographical boundaries of Tennessee, and notaries from other states cannot exercise their duties within Tennessee. You can use your Tennessee notary stamp within the boundaries of the state.

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  • Do I need to order a Tennessee notary stamp when my commission expires?

    A new notary stamp containing the new notary commission informationshould be ordered with each commission. The new notary stamp should be used when your current notary commission expires. Click here to order a notary stamp for the new notary commission term.

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  • Can I handwrite my notary expiration date on the Tennessee notary stamp impression?

    Check your Tennessee notary laws if it allows it. In most state, the notarial act is considered void if you handwrite the expiration date on documents that you notarize. Most state lawsrequirethat the expiration date be included in the Tennessee stamp imprint.

    (Video) How To Become A Notary Loan Signing Agent In Tennessee - Notary Signing Agent Requirements Tennessee

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  • What do I do with my Tennessee notary stamp when my commission expires or I am no longer a notary public?

    You can dispose of an expired Tennessee notary stamp by peeling off the rubber stamp imprint from the plastic casing. Cut the rubber with scissors and dispose of the pieces in separate trash cans. Some states may require you to return the expired notary stamp to them. Check yourTennessee notary law for the proper disposal of an expiredTennessee notary stamp.

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  • How do I renew my Tennessee notary stamp?

    Many notaries are under the impression that all they need to renew their Tennessee notary commission is to purchase a new notary stamp. This is incorrect. A Tennessee notary must complete an application to renew his or her notary commission, submit it to the state with the required fees, take a new oath of office, and then purchase a new Tennessee notary stamp for the new commission. Click here to learn how to renew your notary commission inTennessee. When you you receive your renewal notary commission certificate you can order a new notary stamp by clicking here.

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  • I lost my Tennessee notary stamp. What should I do now?

    If you lose your Tennesseenotary stamp, you should report the loss to your local law enforcement agency and send a letter notifying the Secretary of State. Check yourTN state notary laws. They may have additional requirements to replace your lost Tennessee notary stamp.You can purchase a new stamp from the American Association of Notaries. Click here to order a newTennessee notary stamp.

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  • My employer kept my Tennessee notary stamp and journal. Is this allowed?

    No. Even if the employer paid for your Tennessee stamp and notary journal, the notary commission is yours – not your employers – and the notary stamp and the notary journal belong to you. Explain to your employer that it is against Tennessee notary law for an employer to keep the notary stamp and notary journal even if they paid for them and they maybe held responsible for any fraudulent use of the notary stamp . ContactTennessee Secretary of State regarding this issue. Order a notarystampif your employer keeps the notary stamp.

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  • What ink color can I use on my Tennessee notary stamp?

    Black ink is generally recommend when ordering a Tennessee notary stamp. There are only a few states that require a non-black ink (including Tennessee and Utah). Click here to order a notary stamp.

    (Video) How to Become a Notary in Tennessee | NNA

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  • How do I correct a bad Tennessee notary stamp impression?

    Using a pen, strike through the bad impression. Test your Tennessee notary stamp on a spare piece of paper and then make a new impression close to the original.

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  • How soon may I begin using my Tennessee notary stamp?

    Your Tennessee notary stamp may be used on the day your commission becomes effective and you take the oath of office.

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  • How do I safeguard my Tennessee notary stamp?

    Tennessee notary stamps should be maintained under your exclusive control at all times. They should be kept in a locked place when not in use. Click here to read this article on how to safeguard your notary stamp.

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  • You have different Tennessee notary stamp brands and sizes listed on your website. What is the difference?

    Some notaries prefer different sizes for use on different documents, or they may like the feel of one notary stamp over the other. Pocket-sized notary stamps are sometimes preferred by mobile notaries, while a round notary stamp might be preferred by traditional brick-and-mortar notaries. The choice is yours. Click here to order a pocket notary stamp or click here to order a round notary stamp.

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  • I renewed my Tennessee notary commission. When can I use the notary stamp I purchased for my new commission term?

    You must continue to use your existing Tennessee notary stamp until it expires. The new Tennessee notary stamp can be used beginning on the day the new commission becomes effective. Click here to order a notary stamp for the new notary term.

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  • Can I use my Tennessee notary stamp to notarize my own documents?

    A Tennessee notary serves as an independent third party to witness the signer signing the document freely and willingly. Never use your Tennessee notary stamp to notarize your own documents.

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  • Can I use my Tennessee notary stamp to notarize for my spouse, relatives, or close family members?

    You should never use your Tennessee notary stamp to notarize documents when you are party to the document or have a financial or beneficial interest in the transaction.

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  • Can I use my Tennessee notary stamp to promote my business?

    You should only use your Tennessee notary stamp when performing notarial acts. Using it on mailouts, advertisements, or products to promote your business is a violation of notary public laws.

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  • Can I notarize a document with my Tennessee notary stamp for my employer?

    Yes. Tennessee notary law permits you to use your Tennessee notary stamp to notarize documents for your employer if you are not named in the document and you are not gaining anything besides your notarial fees.

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  • Is it legal to notarize a document with just my Tennessee notary stamp?

    Affixing your Tennessee notary stamp on a document without completing a notarial certificate is a violation of Tennessee notary law. If a document is missing a notarial certificate, you may refuse to perform the notarial act or you may show the customer samples of notarial certificates from your inventory and have him or her choose the type of notarial act they want to be performed. It is recommended that you keep notarial certificates in your notary supplies inventory to use in such situations. Click here to order notarial certificates.

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  • May I order more than one Tennessee notary stamp?

    It is a good idea when ordering your Tennessee notary stamp to order one or two additional notary stamps at the same time if allowed by your state notary law. Click here to order a Tennessee notary stamp.

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  • How do I properly use a Tennessee notary stamp?

    Notaries must take care when making an impression with the Tennessee notary stampso that the impression is made in a way that will allow the notarized document to be accepted by the document recipient or receiving authority. To place a legible impression on a document, place the document on a flat surface and with the tips of your fingers gently press down on the stamp. It is always recommended that you test your notary stamp. The American Association of Notaries strongly recommends that you test your Tennessee notary stamps by making an impression on a spare piece of paper before notarizing documents.

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  • How long is a Tennessee notary stamp valid for?

    A Tennessee notary stamp is valid to use during the term ofyour notary commission. Check the expiration date on your Tennessee notary stamp and compare it to the expiration date on your notary commission certificate. Never use your notary stamp when you notary commission expires. Properly dispose your notary stamp when yourTennessee commission expires.

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  • How do I choose the right notary stamp vendor when ordering a Tennessee notary stamp?

    When selecting a notary stamp vendor, you should go with a company that is professional, efficient, and offers great value. The best course of action is to order a notary stamp from a company that specializes in manufacturing Tennessee notary stamps, offers services to educate notaries, and can help you during your notary commission term. The American Association of Notaries is pleased to offer Tennessee notary stamps in numerous styles, colors, and formats. We offer a life-time warranty on all our notary stamps and notary supplies - No questions asked! Click here to order aTennessee notary stamp.

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  • What information is required to be imprinted on a Tennessee notary stamp?

    Tennessee notary law requires certain information to be imprinted on a Tennessee notary stamp. Click here for more information on the elements required on your Tennesseenotary stamp.

    (Video) How To Use a Notary Journal

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  • How do I reink a Trodat notary stamp?

    You can purchase replacement ink pads from the American Association of Notaries. Refill ink should only be used if it is the same brand as your Tennessee notary stamp. After reinking, make a few test impressions to ensure that the notary stamp is properly inked. Be sure to destroy any test impressions. Click here to view a video on how to replace the ink pad on yourTennessee notary stamp.

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  • How do I use a Trodat notary seal embosser?

    Click here to watch this video on how to assemble and use the Trodat notary seal embosser.

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FAQs

What color ink should a notary use in Tennessee? ›

For example, notaries in Tennessee are required to use any ink except black or yellow. Florida, Oregon, Missouri, and Illinois require notaries to use notary stamps or notary seals with black ink only.

Is a notary stamp required in Tennessee? ›

State law requires that all notaries use an official seal prescribed and designed by the Secretary of State. The notary must purchase the official seal at his or her own expense.

What are the requirements to be a notary public in Tennessee? ›

Tennessee Notary Requirements
  • Be 18 years old or older.
  • Be a U.S. citizen or legal permanent resident.
  • Reside in Tennessee or maintain a principal place of business in the state.
  • Be able to read and write in English.

Do Tennessee notaries have to keep a journal? ›

Yes. Tennessee requires notaries to use a "well-bound book" or journal to record every notarization they perform. According to the Tennessee Attorney General, a digital journal is acceptable as long as it is available for public inspection and complies with other statutory conditions.

How much can you charge as a notary in TN? ›

An online notary public or the online notary public's employer may charge a fee in an amount not to exceed $25 each for performing an online notarization in addition to any other fees authorized by law (TCA §8-16-311 &RRT 1360-07-03-. 06).

What font is used for notary stamps? ›

As a standard font for legal documents, Times New Roman (along with Arial and Helvetica) is one of the most commonly used fonts.

Can a notary marry someone in TN? ›

Yes, Public Chapter No. 255 of the 112th General Assembly changes the language allowing notary publics to perform marriages. There are no additional provisions to regulate how Notaries perform marriages, but they must follow the rules required of all officiants. Effective April 28, 2021.

Can a notary notarize for a family member in Tennessee? ›

You can notarize various documents for your family members, except your spouse. Tennessee notary public may not perform any notarial act with respect to any record, such as a will, in which the notarial officer or the spouse of a notarial officer has a direct or financial interest.

How long is a notary stamp good for in Tennessee? ›

A Notary's term of office is four years. The four-year term begins on the date that the notary commission is issued by the Governor. It is a Class C misdemeanor for a Notary to act in an official capacity after the expiration of their notary commission.

What disqualifies you from becoming a notary in Tennessee? ›

You cannot become a notary if you: Serve in the military. Are a member of Congress or hold an office of profit or trust under any foreign power, other state or the United States. Have been convicted of bribery, larceny or certain other offenses unless your rights of citizenship have been restored.

Can a Tennessee notary notarize in another state? ›

Can a Notary Legally Notarize Out-of-State Documents? Yes, a notary public can legally notarize documents from any state as long as the notarial act occurs in the state in which they were commissioned.

How do notary publics make money in Tennessee? ›

One of the best ways to guarantee paid gigs as a notary is by becoming a loan signing agent. A loan signing agent is a notary public that is present when loan documents are signed. When someone purchases or refinances a home, a loan signing agent walks them through the final paperwork signing.

What can a TN notary do? ›

A Notary has the power to administer oaths and take depositions, affidavits, and acknowledgments. A Notary's powers and duties can be exercised in all counties in the State of Tennessee.

Can you be a notary with a felony in TN? ›

All states bar those with felonies from becoming a notary public.

Can I cross out in my notary journal? ›

You can void out the journal entry. By drawing a single line through the entry and write “VOID”. In addition, we recommend adding a notation stating why the entry was voided.

How much do mobile notaries charge in Tennessee? ›

What does a mobile notary charge? If you plan on hiring a notary, expect to pay between $15 and $70 per hour for their services.

What is the most I can charge for a notary? ›

State law usually sets the highest charges allowed, and notaries can charge any amount up to that limit.
  • Standard notary costs range from $0.25 to $20 and are billed on a per-signature or per-person basis.
  • In certain states, notaries can set their own fees.
Jun 23, 2022

How do I become a mobile notary in TN? ›

To perform online notarizations you must first receive an online notary commission issued by the Tennessee Secretary of State. Applicants are required to set up an online account with the Secretary of State and complete the Online Notary Application which can be found at the bottom of the page.

What is the best color for a notary stamp? ›

We recommend though using a basic professional blue or black. Many people may not realize green or red are acceptable colors and then become upset about your choice. The type of ink doesn't really matter either, just make sure it isn't erasable!

How do you shade a notary stamp? ›

First, there must be some way to darken that seal so that it shows up when scanned for recording. This involves trying to rub a pencil over the raised surface or having a special stamp to darken it.

What is the best font and size for official documents? ›

Most courts and lawyers recommend using a 12-point font for legal documents. That's large enough for anyone to be able to read and still small enough that you can fit plenty of information on a single page. Using an overly large font is obnoxious to read and takes up too many pages.

Can a spouse notarize a spouse's signature in Tennessee? ›

A notary should not notarize his or her spouse's signature because of the requirement that notaries discharge their duties "without favor or partiality." Op. Tenn. Atty.

Can you notarize an electronic signature in Tennessee? ›

Does Tennessee allow online notarization? Yes, Tennessee became the fifth state to authorize online notarizations when it passed the "Online Notary Public Act" in April 2018. The new law, which went into effect on July 1, 2019, allows TN Notaries to register for their remote commissions in just a few short steps.

Who can officiate wedding in TN? ›

The rite of matrimony may be solemnized by any of the following persons:
  • All regular ministers, preachers, pastors, priests, rabbis and other religious leaders of every religious belief, more than eighteen (18) years of age, having the care of souls.
  • Current and former members of county legislative bodies.

Can a notary also be a witness in Tennessee? ›

For example, can a notary also be a witness? Can a notary witness and notarize powers of attorney or wills? Technically, a notary public may also serve as a witness to a legal or financial document that they are notarizing.

Can a notary be a witness in TN? ›

A notary public is a person of integrity who is appointed to act as an impartial witness to the signing of an important transaction and to perform a notarial act, which validates the transaction.

Can I notarize my own document? ›

In the UK, only a notary can notarise documents.

Is Tennessee a non notary state? ›

Tennessee complies with the notary requirements for out of state titles. Currently, the only state we do not require the notary from is Kentucky. For example, a title being transferred from PA to TN would need to be notarized to title in TN because the PA title requires it to be notarized.

Does Tennessee require expiration date on notary stamp? ›

Tennessee Notaries are required to include their commission expiration date on every acknowledgment certificate; however, it is not allowed as part of your notary seal.

Does Tennessee notary stamp have expiration date? ›

How long is a Tennessee notary stamp valid for? A Tennessee notary stamp is valid to use during the term of your notary commission.

Which state has the hardest notary exam? ›

California. California has some of the strictest application requirements for Notaries in the U.S. — involving a required training course and background check — and the mandatory exam is among the most challenging in any state.

How qualified is a notary? ›

There are three stages to qualifying as a Notary: Academic Training, Professional Training and Appointment. There are exemptions if you apply within 5 years of these modules being studied which may mean no further examinations are required before beginning the professional training.

Do Tennessee notaries have a commission number? ›

The State of Tennessee does not assign numbers to Notary Commissions.

How do I notarize a document signed by two people in different locations? ›

Signers in different locations or 3+ signers

Once the first signer has notarized their document they can send the notarized document to the second signer. The second signer can then upload the notarized document and proceed through the process for their notarization.

Can a US notary notarize a document in another country? ›

Yes. Notarial services may be performed for any person regardless of nationality.

Can a Texas notary notarize for a family member? ›

May I notarize for my relatives? There is no specific prohibition against notarizing a spouse's or relative's signature or notarizing for a spouse's business. However, notarizations should not be performed by a notary public who is a party to the instrument or financially or beneficially interested in the transaction.

What state pays notaries most? ›

In fact, our research shows that New York is the best state for actuaries in America. The best city in America for actuaries with the highest pay is New York, NY.
...
1. New York.
Total Actuary Jobs:104
Average Annual Salary:$114,166
Lowest 10 Percent Earn:$75,000
Highest 10 Percent Earn:$171,000
1 more row
Apr 6, 2021

How much does a notary public make per loan? ›

Notary Loan Signing Agents Make $75 to $200 per Appointment

Notary loan signing agents who primarily get loan signing jobs directly from escrow offices can earn much more — typically between $125 and $200 per signing appointment. Read my blog on the differences between the two ways of getting business.

Does being a notary look good on a resume? ›

The second reason is that being a notary public looks good on your resume, particularly if you work in a field like real estate or banking where certain documents will need a notary's signature in order to be considered valid and binding.

What are the notary laws in Tennessee? ›

A Tennessee notary public is authorized to act in any county in the state and has the power to acknowledge signatures upon personal knowledge or satisfactory proof, to administer oaths, to take depositions, to qualify parties to bills in chancery, and to take affidavits, in all cases.

Who needs a notary the most? ›

Construction, real estate, mortgage lenders, healthcare facilities, and many other types of businesses find added value to hiring a notary on their full-time administrative staff.

Is a thumbprint required for a notary in Tennessee? ›

Current law requires a journal thumbprint for all documents affecting real property — not just deeds, quitclaim deeds and deeds of trust — as well as all power of attorney documents (Government Code, Section 8206).

Do you have to take a test to become a notary in Tennessee? ›

Become a Tennessee Notary. Becoming a notary in Tennessee is a simple process, requiring no formal training or coursework. All you have to do is meet the state requirements — our basic Tennessee notary package will take care of the rest!

What is a crime of moral turpitude? ›

A crime involving moral turpitude (“CIMT”) has been vaguely defined as a depraved or immoral act, or a violation of the basic duties owed to fellow man, or recently as a “reprehensible act” with a mens rea of at least recklessness.

What is the most common mistake made by a notary? ›

Failing to require signers to be present at the notarization is the number one claim of misconduct against Notaries.

Can I use white out in my notary journal? ›

Notaries should never white-out or blacken-out incorrect information. Changes made to entries in a notary record book using correction products are not likely to be accepted in a court of law. This is especially true for entry corrections involving conveyances of real estate.

What should be kept in notary journal? ›

For most states with journal requirements, entries generally include some variation of date and type of notarization; type of document; name and address of the signer; and how the signer was identified.

What color ink is best for notary? ›

We recommend though using a basic professional blue or black. Many people may not realize green or red are acceptable colors and then become upset about your choice. The type of ink doesn't really matter either, just make sure it isn't erasable!

What color should my notary stamp ink be? ›

Since the manufacturer has to have received code or permit number from the state, this can help to ensure that they are meeting state requirements with their products. California takes the details a step further and only allows notaries to use black ink for their stamp and it must include a serrated or milled border.

What color ink pen should a notary use? ›

There is no requirement that the Notary's signature must be in a particular color. In July 2013, a law that required a Notary Public to only sign in black ink was repealed.

What color ink is best for signing legal documents? ›

The best option when filling out professional documents is to use black or blue ink. Stay far away from any reds, greens, or purples. Moreover, don't even think about using a pencil. Any pencil marks can be easily erased (or changed), causing even more harm down the line.

How do I make my notary seal visible? ›

The Solution: If a notary uses a metal embosser as her official seal, she should carefully darken the very top of the raised embossment so that the seal will be visible on a photocopy of the document.

What should a notary journal look like? ›

For most states with journal requirements, entries generally include some variation of date and type of notarization; type of document; name and address of the signer; and how the signer was identified. But the details of requirements vary from state to state.

Can Notary Public use green ink? ›

YES EVERY BODY CAN SIGN IN ANY COLOR OF INK,THRE IS NO BAR BY ANY LAW.

Which is better self-inking or pre-inked stamps? ›

Self-inking stamps are the most economically priced and make a great impression 10,000 times before needing re-inking or a replacement pad. Pre-inked stamps create perfect impressions 50,000 times before needing to be re-inked. Both types of these very popular stamps are available in 11 ink colors and are refillable.

What does blue ink signature mean? ›

Banks prefer blue because it's easier to verify that the signature is legitimate and the documents are original when they're signed in blue ink. Unlike black ink, a blue ink signature isn't as easy to reproduce.

What pen is best for signing documents? ›

The Montblanc – Meisterstück Classique 163 is the best executive pen, with an iconic look and nimble writing performance to match. If you want a pen that's a bit heavier — and easier on the wallet — the Cross – Townsend is a presidential favorite for signatures.

What does red ink signature mean? ›

“And the thinking that red is a warning color lingers today.” Long ago, bank proofers used a red pen to circle the signature on a check if they suspected it to be fraudulent. As a result, the color remains stigmatized in the financial industry. In the days before color copying, red didn't photocopy well, either.

Should legal docs be signed in blue or black ink? ›

Most commonly, either blue or black ink is used for signing documents. While both are acceptable, many people consider blue the optimal choice. The reasoning behind this is that the color will stand out among the walls of black text on the document while still being dark enough to read.

Is purple ink legal? ›

So, what ink color is officially legal? All colors will work. However, avoid colors other than black or blue, as copying can wash out lighter ink colors. Certain government entities require black ink, while others require blue ink.

What does writing in purple ink mean? ›

We found that purple is the best color to allegorize the meaning we attribute to poetic writings. Historically, it's the color of power and sacred knowledge, inspiration and mystery, peaceful movements and cooperation.

Who can use green pen for signature? ›

Only an Officer of the level of SAG and above may use green or red ink in rare cases."

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